Visitor rules

1.1. These visitor rules govern the admission, movement and conduct of visitors at sporting, cultural and social events held under the CBX Czechia brand.

1.2. The organiser is František Hánl, Company ID (IČO): 24582450, with registered office at Plzeňská 3352/156, Smíchov, 150 00 Prague 5, e-mail: info@chessboxing.cz, telephone: +420 728 895 099, website: www.chessboxing.cz.

1.3. By entering the event venue, the visitor confirms that they have read these visitor rules and agree to comply with them. The visitor must also respect the operating rules of the venue and reasonable instructions from the organiser, event staff, security staff and the venue operator.

1.4. The purpose of these visitor rules is to ensure the safe and uninterrupted conduct of the event and to protect visitors, athletes, officials, the production team, partners and property at the venue.

2.1. Admission is permitted to persons holding a valid ticket or accreditation, or persons included on the guest list or production team list.

2.2. Each ticket may be used only once. If multiple copies of the same ticket are presented, admission will be granted to the person who presents it first.

2.3. In justified cases, the organiser may require proof of identity or another document confirming entitlement to admission, particularly for named tickets, accreditation holders, VIP guests or persons included on a list.

2.4. The visitor must retain their ticket, identification wristband or accreditation throughout the event and present it to event staff upon request.

2.5. Leaving the event venue may terminate the right of admission unless the organiser expressly permits re-entry.

2.6. Children and young persons may attend the event subject to the conditions laid down by law, the venue operator and the organiser’s instructions. Supervision of a minor is the responsibility of their legal guardian or accompanying adult.

3.1. To ensure safety, the organiser or security staff may carry out a reasonable inspection of persons, luggage and items being brought into the venue. Refusal to undergo a reasonable security inspection may constitute grounds for denial of admission.

3.2. In particular, the following items must not be brought into the event venue:

• firearms, slashing weapons, stabbing weapons and other weapons;
• explosives, pyrotechnics and flammable substances;
• hazardous chemicals;
• glass containers and other objects capable of causing injury;
• laser pointers;
• drones and other remotely controlled devices;
• professional photographic, audio or film equipment without accreditation;
• banners, symbols or materials inciting violence, hatred or discrimination;
• other items that may endanger safety, disrupt the event or damage equipment.

3.3. Animals are not permitted, except for assistance dogs and in cases approved by the organiser in advance.

3.4. Smoking, the use of electronic cigarettes and the use of similar products are permitted only in areas designated by the venue operator.

4.1. Visitors must behave considerately and in a manner that does not endanger the health, safety, property or dignity of other persons or disrupt the event.

4.2. In particular, it is prohibited to:

• enter the ring, competitors’ areas, changing rooms, technical facilities, backstage areas or other restricted areas without authorisation;
• touch athletes, officials, chessboards, chess clocks, cameras, cabling or other technical equipment;
• interfere with the conduct of bouts;
• suggest moves or draw attention to time, position or tactical possibilities during chess rounds;
• deliberately obstruct the view of other visitors;
• throw any objects into the ring or other areas;
• damage equipment, furnishings or venue premises;
• use violent, threatening, discriminatory or grossly offensive language or conduct;
• promote political, extremist or other unrelated activities without the organiser’s consent;
• carry out advertising, sales or promotional activities without the organiser’s prior consent.

4.3. Visitors must not obstruct escape routes, exits, access for event staff or the work of camera operators, photographers and the technical team through their movement.

4.4. Guests at VIP and partner tables near the ring must exercise additional consideration and limit movement during rounds where it could disrupt the bout, filming or the view of other visitors.

4.5. The organiser may deny admission to or remove a person who is visibly under the influence of alcohol or other addictive substances to an extent capable of endangering safety or disrupting the event.

4.6. Alcoholic beverages will not be sold or served to persons under 18 years of age.

5.1. The organiser may deny admission to or remove a visitor who does not hold valid authorisation to enter; presents a counterfeit, altered or previously used ticket; refuses a reasonable security inspection; possesses a prohibited or dangerous item; breaches these visitor rules or the venue rules; fails to follow a reasonable instruction; endangers persons or property; or seriously or repeatedly disrupts the programme.

5.2. Where admission is lawfully denied or a visitor is removed for breaching their obligations, the visitor is not entitled to a refund of the ticket price.

5.3. A visitor who has been removed must leave the event venue without delay. In the event of non-compliance, the organiser may request assistance from the Police of the Czech Republic or another competent authority.

6.1. CBX Czechia events are sporting and social events recorded by the media. During an event, the organiser, its photographers, camera operators, suppliers and accredited media partners may take photographs and make audio or audiovisual recordings of bouts, the programme, the audience, VIP areas, guest arrivals and the overall atmosphere of the event.

6.2. Recordings may be used in particular to document and archive the event; for television, online and other news coverage; in live or recorded broadcasts; on the CBX Czechia website and social media; on YouTube, Instagram, Facebook and other channels; in trailers, reports and edited highlights; for the reasonable promotion of CBX Czechia and its future events; and in partner materials within the scope of the relevant cooperation.

6.3. The visitor acknowledges that they may be captured in particular as part of the audience, a wide shot, the atmosphere of the event or a news or documentary recording.

6.4. When making and using recordings, the organiser takes account of proportionality and the protection of visitors’ dignity. Targeted close-up images of a particular visitor for standalone advertising use will be made and used on an appropriate legal basis, in particular with the consent of the person concerned.

6.5. A visitor who does not wish to be captured in an individual close-up may notify the organiser before the event at info@chessboxing.cz or inform event staff at the venue without delay. The organiser will take reasonable organisational measures.

6.6. Such a request cannot always prevent the visitor from being captured incidentally or peripherally in a wide shot of the audience, the event venue or a live broadcast.

6.7. The organiser affords increased protection to the privacy of visitors who are minors. A legal guardian may communicate a request concerning an individual image of a child to event staff.

6.8. When making recordings, accredited media may act as independent controllers of personal data and are responsible for their own manner of making and using such recordings.

7.1. All official photographs, videos, audio recordings, broadcasts, graphic outputs, posters, fight cards, interviews, edited highlights and other materials created or commissioned by the organiser are protected by copyright and other intellectual property rights.

7.2. Economic copyrights, recording producer rights or authorisations to use official materials are exercised by the organiser or, as applicable, by the relevant author, producer, television company or media partner in accordance with concluded agreements and granted licences.

7.3. The CBX Czechia name, logos, graphic identity, visual presentation of the event and other designations of the organiser must not be used without prior written consent in a manner that creates the impression of official cooperation, partnership or endorsement by the organiser.

7.4. Without the prior written consent of the relevant rights holder, it is prohibited in particular to:

• make or distribute a continuous recording of entire bouts or substantial parts of them;
• livestream bouts via social media or other platforms;
• copy, download and republish official videos outside the sharing features offered by the platform;
• remove logos, watermarks, captions or author credits;
• modify official materials in a manner detrimental to the organiser, participants or partners;
• use materials for advertising, sponsorship, paid content, sale, merchandising or other commercial purposes;
• present an unofficial recording or graphic as official CBX Czechia material.

7.5. Ordinary sharing of official posts using social media features and linking to official content is permitted provided the material is not altered and the source attribution is retained.

7.6. Lawful uses, in particular reasonable news reporting, quotation or use for personal purposes, are not affected by these visitor rules.

8.1. Visitors may take photographs and short video recordings using a mobile phone or ordinary compact device for personal and non-commercial purposes, provided that they do not disturb athletes or other visitors, obstruct views or passage, use flash during bouts, enter restricted areas, infringe the rights of other persons or make a continuous recording of an entire bout or a substantial part of the programme.

8.2. Professional cameras, video cameras, tripods, external microphones, lighting equipment or other equipment intended for professional recording must not be used without the organiser’s prior written accreditation.

8.3. Livestreams, professional reports, paid content or any other commercial or media use of recordings from the event are prohibited without the organiser’s prior written consent.

8.4. Copyright in a photograph or video made by a visitor belongs to its author. However, these visitor rules restrict the manner in which such a recording is made and used to the extent necessary to protect the conduct of the event, broadcasting rights, official CBX Czechia content and the rights of other persons.

8.5. Rules for accredited photographers, camera operators and media may be governed by separate accreditation terms or an agreement.

9.1. The controller of personal data processed by the organiser is František Hánl, Company ID (IČO): 24582450, with registered office at Plzeňská 3352/156, Smíchov, 150 00 Prague 5.

9.2. Detailed information on the processing of personal data, legal bases, recipients, retention periods and the rights of data subjects is provided in the separate privacy policy published on the organiser’s website.

9.3. Questions, objections and requests concerning the use of a photograph or recording may be sent to info@chessboxing.cz. A request should contain sufficient information to enable the specific material to be located.

9.4. The organiser will assess each request individually, taking into account the purpose and legal basis of the use, the rights of other persons, freedom of expression, news reporting and its legal obligations.

10.1. Visitors are responsible for their personal belongings and should not leave them unattended. Any loss, damage or safety incident must be reported to event staff without delay.

10.2. The organiser is liable for damage to the extent provided by law. The organiser is not liable for the loss of or damage to items caused by the conduct of a visitor, a third party or circumstances beyond its reasonable control, unless otherwise provided by law.

10.3. A visitor is liable for damage that they cause to the organiser, the venue operator or another person.

11.1. For safety, health, sporting, technical, visa-related or other serious reasons, the organiser may change the programme, fight card, timetable or organisational arrangement of the event.

11.2. In an emergency, visitors must remain calm, follow the instructions of event staff and clear escape routes without delay.

11.3. A visitor who requires medical or other assistance or notices a safety issue must contact event staff without delay.

11.4. Current organisational instructions may be communicated during the event through the host, signage at the venue or members of the event team.

12.1. These visitor rules are available on the organiser’s website and, where possible, at the event venue.

12.2. Legal relations are governed by the laws of the Czech Republic. These visitor rules do not affect rights that cannot be excluded or limited by agreement.

12.3. These visitor rules take effect on 23 August 2026.